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Author: Joel Kristenson
Last Updated: 2015-04-10
This article mainly pertains to our political customers who use the financial components to manage invoices, payments, deposits, reconcile bank accounts, etc.
Below are step-by-step instructions to record a deposit of contributions. It assumes you’ve already created the contribution record(s) or they’ve been coming in through your online donation form.
Navigate to the Deposits list by following Application Menu > Financial > Banking > Deposits
Click [+ New].
This will open a new deposit slip and populate all contribution records that have not yet been deposited.
In my example I had 206 (if you’ve never done this before, or it’s been awhile, it could take a few minutes to load if you have a high volume of donation records waiting to be deposited).
Check the boxes for the contribution records that you are including in the deposit.
In my example I ran a search query using the search utility on the right to only include recent contributions from this year (2015) after that I select the 5 contribution records I wanted to include in the deposit.
When you’re done selecting the contributions to include, check the box in the upper-left for *Deposited*, select the date the money went to the bank, and choose the bank account it went too. Save-and-Close when you’re finished.
Once you’re back in the Deposits list, click [Search] to refresh the list, which by default will display the most recent deposit at the top. Below is an example of what mine looked like.
This completes the deposit process, as a note, if you have Loans, Receipts, Expenditure Refunds, or Transfer Ins you can also include them in the deposit slip by navigating through the different tabs. (Screenshot below).
Tip: If you have unused deposit records, you can sort your Deposits list in descending order by those that haven’t been used, and re-use an old one (since you can’t delete the record once it’s been created as of the time this kb was put together). Image below with details regarding this tip.
#3 Related Resources
Article: Delete a Contribution
Article: Delete an Invoice/Payment
Video: Deposits – Setup Bank Account – Set Bank as Default – Make Deposit
3rd Party Resource (Article): FEC Treasurer Best Practices
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