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Author: Joel Kristenson
Last Updated: 2015-04-10
Overview
This article mainly pertains to our political customers who use the financial components to manage invoices, payments, deposits, reconcile bank accounts, etc.
Below are step-by-step instructions to record a deposit of contributions. It assumes you’ve already created the contribution record(s) or they’ve been coming in through your online donation form.
Steps
Navigate to the Deposits list by following Application Menu > Financial > Banking > Deposits
Click [+ New].
This will open a new deposit slip and populate all contribution records that have not yet been deposited.
In my example I had 206 (if you’ve never done this before, or it’s been awhile, it could take a few minutes to load if you have a high volume of donation records waiting to be deposited).
Check the boxes for the contribution records that you are including in the deposit.
In my example I ran a search query using the search utility on the right to only include recent contributions from this year (2015) after that I select the 5 contribution records I wanted to include in the deposit.
When you’re done selecting the contributions to include, check the box in the upper-left for *Deposited*, select the date the money went to the bank, and choose the bank account it went too. Save-and-Close when you’re finished.
Once you’re back in the Deposits list, click [Search] to refresh the list, which by default will display the most recent deposit at the top. Below is an example of what mine looked like.
This completes the deposit process, as a note, if you have Loans, Receipts, Expenditure Refunds, or Transfer Ins you can also include them in the deposit slip by navigating through the different tabs. (Screenshot below).
Tip: If you have unused deposit records, you can sort your Deposits list in descending order by those that haven’t been used, and re-use an old one (since you can’t delete the record once it’s been created as of the time this kb was put together). Image below with details regarding this tip.
#3 Related Resources
Article: Delete a Contribution
Article: Delete an Invoice/Payment
Video: Deposits – Setup Bank Account – Set Bank as Default – Make Deposit
3rd Party Resource (Article): FEC Treasurer Best Practices
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